WELCOME TO THE CAMP VC 2026 VOLUNTEER CREW!
You’re officially part of the team that brings the magic to life and we’re so glad you’re here.
Camp VC is powered by women and non-binary people who show up for each other. As a volunteer, you’re not just supporting the event, you’re going to be shaping the experience, the atmosphere, and the feeling people take home with them.
This page is your go-to space for everything you should need to feel prepared.
We’ll keep updating it over the coming weeks - so feel free to check back regularly, and we’ll email when key info is added.
FESTIVAL DATES
Thursday 23rd July - Arrival, induction, training, crew activities + welcome dinner - exact arrival times will be case by case so check your personal schedule email
Friday 24th July - Festival opens
Sunday 27th July - Festival closes and initial breakdown - exact leaving times will be case by case so check your personal schedule email
Monday 28th July (optional) - Final pack-down (a small number of crew)
YOUR NEXT STEPS
A mini checklist of tasks between now and Camp:
Before June 23rd, 2026
Save festival dates in your calendar, and book time off work if applicable!
Remind yourself what you get as a Volunteer (see below)
Read and sign your Volunteer Agreement (see below)
Fill out the Additional Information form (see below)
Two-three weeks before the festival
Join your small team WhatsApp group
Attend a virtual briefing
WHAT YOU GET AS A VOLUNTEER
Your time and energy mean everything to us — and we make sure you’re looked after.
Here’s what you’ll get as a Camp VC 2026 Volunteer:
NEW FOR 2026:
Thursday Crew-only activities - Before the gates open on Friday, Volunteers and Crew will get exclusive access to a handful of Camp VC’s most popular activities during downtime on Thursday afternoon.
A Volunteer / Crew base to chill and meet others helping to make the festival happen. This will also be where you can grab some food/drink.
Thursday Volunteers’ Welcome Dinner - Once Thursday’s set-up duties are wrapped, we’ll all come together for a special Volunteers’ Welcome Dinner to kick off the weekend.
Camp VC 2026 event poster!
ALSO THIS:
We encourage you to enjoy the festival around your shifts (Fri–Sun) - On top of Thursday’s exclusive access to activities, during the festival itself, Volunteers will be able to access:
One pre-booked included activity of choice (free)
One paid for activity of choice (paid by you)
All walk-up activities (free), plus any pre-book activities with space on the day
You’ll also receive the following:
Free camping - pitch up, settle in, and make the hills your home for the weekend
Free meals on the days you work - fuel to keep you energised and feeling good. We’ll provide a combination of help yourself “grab and go” breakfast/lunches and cooked meals in the evening
Training & new skills - from bar basics to event operations - we’ll show you what you need to know
See how the magic happens - get behind-the-scenes experience of what it takes to pull off a major event
Community & connection - Join a powerhouse Crew of women and NBi people who’ve got your back, and the potential of making life long mates
Being part of the whole journey - from Thursday’s set up, to Sunday’s finale (or Monday morning pack-down if you can stay on)
YOUR VOLUNTEER AGREEMENT
Roles, Responsibilities & Code of Conduct
As part of the Camp VC crew, we ask all volunteers to read and sign our Volunteer Agreement. This brings together everything you need to know about your role, what’s expected of you, and the standards we uphold as a community.
Please take a few minutes to read through it carefully, then sign to confirm your agreement.
ADDITIONAL VOLUNTEER INFORMATION
In readiness for July, there are just a few more bits of information we need to make the weekend run smoothly.
Please fill out the form below.
FAQ’s
ROLES & TRAINING
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Your role has been assigned based on your skills, experience, and preferences shared during the application process. You should have received an email with the specifics.
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Yes, to varying levels depending on your role. We’ll make sure you feel fully prepared before the festival kicks off.
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You can expect a mix of:
Virtual meet the team and pre-brief (date coming soon)
Thursday: on-site induction and onboarding
Friday/Saturday/Sunday: role-specific briefings (as required)
SHIFTS & WORKING
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All volunteers are expected to complete a minimum of 3 shifts, each 6-8 hours long, between Thursday and Sunday.
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This has already been sent to you. The rota will also be pinned up in the Crew Hub on site.
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A real mixture of hard work and fun. Every person's experience is different, but we can guarantee you'll have a brilliant team around you and a lot of fun supporting our community on site.
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Please report to the Crew Hub at the beginning of each shift. (Exact location will be shared closer to the event.)
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Arrive on time and ready to go
Take breaks as agreed with the team leader
Complete proper handovers
Stay engaged and present throughout
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Please let your team lead know as soon as possible. Missing multiple shifts without notice may result in removal from your volunteer role and a request that you leave the site.
ARRIVAL & DEPARTURE
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Exact arrival times will be on a case by case basis but everyone should be on site by 3pm on Thursday 23rd July for a team briefing.
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Head to Volunteer Check-In upon arrival.
(Exact location will be shared closer to the event.)
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Sunday departures will be on a case by case basis and you will be informed individually of your schedule. Optional: stay until Monday midday to support with pack-down.
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You can find full travel and parking info in our general FAQ’s page here.
FOOD, FACILITIES & WELFARE
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Yes — food and drink is provided on your working days, including:
Tea and coffee
Grab & go options
Cooked evening meals
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You’ll have access to:
The Crew Hub (shared with all other Crew on site)
Toilets and showers
A dedicated volunteer/staff camping area
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The Crew Hub is your space to:
Rest between shifts
Eat and hydrate
Connect with other volunteers
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You will be asked about any access needs before the event.
Support will be available on site throughout the event. This includes both medical and mental health support - you will be directed to the location of relevant people as part of your on site briefing.
There is also a calm space available for all attendees.
If you need anything specific, speak to your team lead.
ENJOYING THE FESTIVAL
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We encourage you to enjoy the festival around your shifts (Fri–Sun) - On top of Thursday’s exclusive access to activities, during the festival itself, Volunteers will be able to enjoy:
One pre-booked activity of choice
One paid for activity of choice, and
All walk-up activities, plus any pre-book activities with space on the day.
We will let you know when our activity booking app is up and running so you can plan activities around your shifts.
SITE MAPS & SAFETY
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Yes - a full site map will be shared before the event.
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Key locations
Crew Hub
Gates and zones
Medical, mental health and fire points
Evacuation points
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Coming soon!
PACKING
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Please see our packing list on our general FAQ’s page.
As a volunteer its important to plan for all weather conditions. You will also need sturdy footwear. Any role-specific items will be provided to you unless specified otherwise.
COMMUNICATIONS
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We’ll keep in touch through a mix of:
Email updates
Updates to this page
WhatsApp groups - will be set up before Camp (team specific) and used throughout the weekend
Virtual team call - for any pre-briefing/training
On-site briefings
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Individual key contact details will be shared closer to the event, including Volunteer Managers and team leads. For now, if you have any questions, please email volunteers@campvc.co.uk.
CONTACT
If your questions haven’t been answered above, please email volunteers@campvc.co.uk
FINAL NOTE
You’re part of something special now.
The way you show up - for each other and for the community - is what makes Camp VC what it is.
We can’t wait to build this together.
