Event Waiver
The safety of our attendees is our top priority, but due to the nature of an adventure festival it is not possible to eliminate all risks associated with attendance. By choosing to attend, attendees acknowledge these risks and accept that participation is a voluntary decision.
For this reason, all attendees will be sent the Event Waiver by email and must provide a digital signature before the event. As set out in our Terms & Conditions, we reserve the right to cancel and refund tickets if the Waiver is not signed within 72 hours of receipt.
A copy of the Waiver is provided below for reference. We reserve the right to make changes prior to issuing it for signature, provided that such changes do not materially alter its content.
I understand that many of the activities offered at Camp VC—both on-site and at designated off-site locations—involve inherent risks to participants and spectators. These activities include, but are not limited to: skateboarding and quad skating (flatland and ramps), white water rafting and canoeing, mountain biking, e-bike riding, BMX riding, and use of cycling pump tracks, hiking, trail running, foraging, and forest bathing, wood carving, fire building, fire walking, craft workshops and electrical workshops involving specialized knives and tools and/or power tools, archery and axe throwing, open water swimming, motorcycle riding and mechanics workshops.
Activities are delivered by ‘“Activity Leaders”: individuals and / or organisations who possess the appropriate skills, knowledge and experience to safely lead an activity (either at the Event Site, or at a designated off-site location) and are appointed to do so by or on behalf of the Organiser.
I acknowledge that participation in or spectating these activities carries with it risks that we cannot entirely eliminate, including but not limited to: death, temporary or permanent paralysis, electrical shock, disability, illness or disease, mental or physical trauma, damage to personal property or equipment, and other losses.
I hereby release, waive, discharge, and hold harmless the Organiser and its directors, freelance contractors, suppliers, officers, volunteers, employees and all other representatives of it, Activity Leaders, and One Giant Leap Llangollen Ltd, as well as other parties and their representatives involved in delivering the Event, (together the “Indemnified Parties”), from any and all liability for personal injury, property damage, or other claims or demands arising from or related to my participation in the Event, except where such liability arises from gross negligence.
Participation is entirely voluntary, and I fully understand that by signing this document, I am waiving my right to pursue future legal claims against the Indemnified Parties.
Conduct & Safety Agreement
I will wear the Minimum Protective Gear as specified below or as directed by an Activity Leader.
I will not participate in any activity, ride a motorcycle, or operate a vehicle while under the influence of alcohol or drugs.
I accept responsibility for determining whether to participate in any activity whilst pregnant.
I will remain hydrated and use sunscreen as needed throughout the Event.
I will ensure any personal vehicle used at the Event Site is road-legal, insured, and operated under my own insurance. I will comply with the maximum speed limit of 5 mph. I accept that all road rules must be followed. I accept that the Organiser has no responsibility for insuring my personal vehicle.
I will comply with all safety instructions provided by Activity Leaders, Event Staff and Event Security. I understand that failure to follow such instructions may increase risk and result in my removal from an activity or the Event without refund.
I will not use equipment, including, but not limited to BMX pump tracks, mountain bike pump tracks, skate ramps and flat land skate areas, when areas are closed. I understand that failure to comply may result in my removal from the event without a refund.
I will immediately report to the Organiser if I have concerns regarding the competency or conduct of an Activity Leader, or any other issues arising requiring the attention of the Organiser.
Minimum Protective Gear (“Kit”)
Protective equipment requirements vary by activity.
Kit for the following sessions will be available for loan. Use of your own Kit must be approved by the Activity Leader.
Skate/Quad Skate: Helmet (mandatory); elbow pads, wrist guards, gloves, and knee pads (strongly recommended). Suitable trainers for Skate (no sandals or crocs). NO in-line skates are allowed at the event.
BMX: Helmet, elbow pads, knee pads and long finfered gloves (available for loan). Note you also need to wear your own suitable trainers (no sandals or crocs).
Mountain Biking / all cycling: Helmet (mandatory). Suitable trainers (no sandals or crocs).
Motorcycle Lessons: As specified by the operator
Archery: Wrist guard (mandatory)
White Water Rafting/Kayaking: Life vest and helmet (mandatory)
You must provide your own kit for the following:
Motorcycle Riding (own bike): Protective boots, ECE-certified helmet, jacket, and gloves
Hiking, Trail Running, Foraging: Non-slip footwear (e.g., hiking boots), long sleeves, and full-length trousers
Football: trainers with grip or football boots
Additional kit requirements will be communicated at the start of each activity and must be followed.
Additional Terms
I understand that participation in certain activities (including, but not limited to all moto-lessons, canoeing, archery, skateboarding and white-water rafting) is subject to additional terms, waivers, and/or medical disclosures.
Medical Conditions
Below you can disclose medical information and mediciation requirements. This information will be stored securely and will only be accessed in the event of a medical emergency that occurs at the Event Site. It will not be reviewed prior to the event or before any activities begin.
If you have a medical condition that could affect your participation, you must disclose this directly to the relevant Activity Leaders before taking part. A failure by an Activity Leader to ask does not remove your responsibility to disclose.
Participant Declarations
I certify that I am in sufficient health, physical condition and fitness to participate in any chosen activity; and I will seek medical advice as needed before participating.
I will proactively disclose any relevant medical conditions to the Activity Leader(s) as appropriate at the beginning of an Activity, including but not limited to, heart problems, circulatory problems, blood pressure problems, joint problems, feel dizzy or imbalanced during exercise or physical activity, currently pregnant or recently given birth, back/spinal pain, recently had surgery, medication, diabetes, asthma or breathing problems. I understand that this is for my own safety and that any medical conditions I disclose on this form will NOT be shared with Activity Leaders in advance.
I understand that participation in certain activities may be restricted due to specific medical conditions or stages of pregnancy.