workshop hosts & helpers

Please bookmark this page. It contains the key information you'll need, like how to download the app, details on the (NEW!) Crew Hub, arrival information, the check-in process, and much more. Remember, our Crew Code of Conduct also applies to everyone.

Thank you for your support - we’re absolutely stoked to have you on the team!

access to activities

EVENT ACTIVITIES & APP DOWNLOAD

Download the Event Booking App here.

🚨Please follow all of the steps and sign your waiver ASAP. 🚨
We promise our attendees at least 4 activities over the weekend, with a mix of pre-booked and drop-in experiences, and you’ll get the same.
Paid Activities: You can pre-book one Paid Activity when they go live at 10am on Sat 4th July.
Included Activities: To make sure everyone has the chance to book the activities that matter most to them, please pre-book a maximum of three included activities when bookings open at 10am on Saturday 11 July. You can enjoy the rest as drop-in sessions during the event.
Please only book in around your shifts.
You can’t book beginners skate or learn to roller skate classes: they’re the only activities reserved for paying attendees. only. 🛼🛹❌

CREW DROP-IN ACTIVITIES - THURSDAY EVE

On Thursday night, we’ll be offering some drop-in activities for crew. General Volunteers and Zone Leaders (who have the fewest chances to join in once the event starts on Friday!) will get first access, with any remaining spaces opened up to the wider crew, so stick around after the Thursday crew briefing, as you’re likely to get a spot!

a collage of portraits of women from all different races and ethnic backgrounds. One pushing a moto, one with a skateboard, all looking happy and relaxed at camp vc

Crew Hub

You’ll have access to squash, tea and coffee in the Crew Hub, plus a space to hang, and meet the rest of the amazing team that makes Camp VC possible!

If you have any allergies, please let the catering team know.

The Crew Hub is located on the Main Event Site and is closed overnight.

Some crew members qualify for catering based on their working hours and time spent on site setting up and taking down the event. Please be respectful and only take what your wristband entitles you to.

activity CHECK-IN

The below applies to included activities/workshops only, and not paid-for activities

WAITLIST

Our App operates an automatic waiting list. If someone cancels their spot before an activity, the next person on the waiting list will automatically be offered their place. The waiting list does not apply to no-shows. If someone fails to attend, any available spaces will be allocated on a first-come, first-served basis.

CHECK-IN (BOOKED CLASSES)

Ask attendees to show their booking in My Schedule within the app.
If their phone has died, they should wait until the end of check-in and can take a place only if one is available.
No scanning is required. You will have a paper register showing the maximum capacity for each class. Count attendees and allocate any remaining spaces to those waiting on a first-come, first-served basis.
Log the number of attendees on the paper register.

DROP-IN ACTIVITIES

Please allocate spaces on a first-come, first-served basis. No booking is required.
For rolling drop-in activities, you may occasionally need to ask someone to move on if there's a queue and they've had a fair amount of time.
Capacity will vary depending on the activity, but as a general guide, allow no more than 15 people in a 6 m bell tent, 50 in a tipi, and 100 in a double tipi.
If an area feels too crowded, unsafe, or the experience isn't working well, trust your judgement and limit numbers. If you're unsure, radio for assistance.

arrival info

One Giant Leap, Tan Y Graig, Llangollen, LL20 8AR. Please follow directional signage and ignore your Sat Nav as you approach, as we have a road closure and one-way system in place.
You won’t be sent your crew event ticket or car/camper/moto parking pass in advance. These will be issued to you when you arrive on site. Please park up in the car park or camper field and head to the Main Reception to check in. Motos will park up in the camping field. Everything will be clearly sign-posted.
Zone Leaders must be on-site by 1 pm on Thur 23 July.
All crew must be on site and fully set up by 3 pm on Thur 23 July.
Vehicles may only enter the main event site if essential for set-up and must be returned to the car park by 3 pm on Thur 23 July.
Everyone must attend the all-crew briefing at 5 pm Thur 23rd July.

KEY CONTACTS

Helen Trickey - Volunteer, Access & Welfare Lead - 07795963697- trickey@campvc.co.uk

Faye ‘Mouse’ Bell - Event Director - 07837168610 - fayemouse@campvc.co.uk

Gemma Harrison-Warman - Event Director - 07961249578- gemma@campvc.co.uk

emergencies

If it is safe to do so, you may be asked to assist with an emergency evacuation by calmly directing attendees from your zone to the nearest available exit and checking that all tents in your area have been cleared.
Follow the instructions given by Tier 1 Crew over radio, tannoy, megaphone or in person.
When you arrive on site, please familiarise yourself with the site layout, including the locations of fire extinguishers, emergency exits, and emergency assembly points.
In a medical emergency, dial 999 and alert the medics via radio or by heading to the medic tent at the Main Entrance.
You’ll be briefed in more detail ahead of the event.
BRING ON CAMP VC 2026! IT’S GONNA BE THE BEST ONE YET, AND WE COULDN’T DO IT WITHOUT YOU. THANK YOU!

Workshop Host Info 2026

workshop hosts & helpers

Please bookmark this page. It contains the key information you'll need, like how to download the app, details on the (NEW!) Crew Hub, arrival information, the check-in process, and much more. Remember, our Crew Code of Conduct also applies to everyone.

Thank you for your support - we’re absolutely stoked to have you on the team!

access to activities

EVENT ACTIVITIES & APP DOWNLOAD

Download the Event Booking App here.

🚨Please follow all of the steps and sign your waiver ASAP. 🚨

We promise our attendees at least 4 activities over the weekend, with a mix of pre-booked and drop-in experiences, and you’ll get the same.

Paid Activities: You can pre-book one Paid Activity when they go live at 10am on Sat 4th July.

Included Activities: To make sure everyone has the chance to book the activities that matter most to them, please pre-book a maximum of three included activities when bookings open at 10am on Saturday 11 July. You can enjoy the rest as drop-in sessions during the event.

Please only book in around your shifts.

You can’t book beginners skate or learn to roller skate classes: they’re the only activities reserved for paying attendees. only. 🛼🛹❌

CREW DROP-IN ACTIVITIES - THURSDAY EVE

Crew Hub

You’ll have access to squash, tea and coffee in the Crew Hub, plus a space to hang, and meet the rest of the amazing team that makes Camp VC possible!

If you have any allergies, please let the catering team know.

The Crew Hub is located on the Main Event Site and is closed overnight.

Some crew members qualify for catering based on their working hours and time spent on site setting up and taking down the event. Please be respectful and only take what your wristband entitles you to.

activity CHECK-IN

The below applies to included activities/workshops only, and not paid-for activities

WAITLIST

CHECK-IN (BOOKED CLASSES)

Ask attendees to show their booking in My Schedule within the app.

If their phone has died, they should wait until the end of check-in and can take a place only if one is available.

No scanning is required. You will have a paper register showing the maximum capacity for each class. Count attendees and allocate any remaining spaces to those waiting on a first-come, first-served basis.

Log the number of attendees on the paper register.

DROP-IN ACTIVITIES

Please allocate spaces on a first-come, first-served basis. No booking is required.

For rolling drop-in activities, you may occasionally need to ask someone to move on if there's a queue and they've had a fair amount of time.

Capacity will vary depending on the activity, but as a general guide, allow no more than 15 people in a 6 m bell tent, 50 in a tipi, and 100 in a double tipi.

If an area feels too crowded, unsafe, or the experience isn't working well, trust your judgement and limit numbers. If you're unsure, radio for assistance.

arrival info

One Giant Leap, Tan Y Graig, Llangollen, LL20 8AR. Please follow directional signage and ignore your Sat Nav as you approach, as we have a road closure and one-way system in place.

Zone Leaders must be on-site by 1 pm on Thur 23 July.

All crew must be on site and fully set up by 3 pm on Thur 23 July.

Vehicles may only enter the main event site if essential for set-up and must be returned to the car park by 3 pm on Thur 23 July.

Everyone must attend the all-crew briefing at 5 pm Thur 23rd July.

KEY CONTACTS

Helen Trickey - Volunteer, Access & Welfare Lead - 07795963697- trickey@campvc.co.uk

Faye ‘Mouse’ Bell - Event Director - 07837168610 - fayemouse@campvc.co.uk

Gemma Harrison-Warman - Event Director - 07961249578- gemma@campvc.co.uk

emergencies

If it is safe to do so, you may be asked to assist with an emergency evacuation by calmly directing attendees from your zone to the nearest available exit and checking that all tents in your area have been cleared.

Follow the instructions given by Tier 1 Crew over radio, tannoy, megaphone or in person.

When you arrive on site, please familiarise yourself with the site layout, including the locations of fire extinguishers, emergency exits, and emergency assembly points.

In a medical emergency, dial 999 and alert the medics via radio or by heading to the medic tent at the Main Entrance.

You’ll be briefed in more detail ahead of the event.

BRING ON CAMP VC 2026! IT’S GONNA BE THE BEST ONE YET, AND WE COULDN’T DO IT WITHOUT YOU. THANK YOU!

CAMP VC IS AN 18+ EVENT.