*workshop hosts*
Please bookmark this page. It contains the key information you'll need, like how to download the app, details on the (NEW!) Crew Hub, arrival information, the check-in process, and much more. Remember, our Crew Code of Conduct also applies to everyone.
Thank you for your support - we’re absolutely stoked to have you on the team!
access to activities
EVENT ACTIVITIES & APP DOWNLOAD
Download the Event Booking App here.
🚨Please follow all of the steps and sign your waiver ASAP. 🚨
Check that the activities you’re leading are featured correctly in the app.
You can’t pre-book activities, but there are hundreds of drop-in activities you can join between your shifts across the weekend. And, of course, you're welcome to stay for the evening entertainment!
CREW DROP-IN ACTIVITIES - THURSDAY EVE
On Thursday night, we’ll be offering some drop-in activities for crew. General Volunteers and Zone Leaders (who have the fewest chances to join in once the event starts on Friday!) will get first access, with any remaining spaces opened up to the wider crew, so stick around after the Thursday crew briefing, as you’re likely to get a spot!
Crew Hub
You’ll have access to squash, tea and coffee in the Crew Hub, plus a space to hang, and meet the rest of the amazing team that makes Camp VC possible!
If you have any allergies, please let the catering team know.
The Crew Hub is located on the Main Event Site and is closed overnight.
Some crew members qualify for catering based on their working hours and time spent on site setting up and taking down the event. Please be respectful and only take what your wristband entitles you to.
activity CHECK-IN
DROP-IN ACTIVITIES (Such as Mountain Bike Pump Track)
Please allocate spaces on a first-come, first-served basis. No booking is required.
For rolling drop-in activities, you may occasionally need to ask someone to move on if there's a queue and they've had a fair amount of time.
Capacity will vary depending on the activity, but as a general guide, allow no more than 15 people in a 6 m bell tent, 50 in a tipi, and 100 in a double tipi.
If an area feels too crowded, unsafe, or the experience isn't working well, trust your judgement and limit numbers. If you're unsure, radio for assistance.
WAITLIST
Our App operates an automatic waiting list. If someone cancels their spot before an activity, the next person on the waiting list will automatically be offered their place. The waiting list does not apply to no-shows. If someone fails to attend, any available spaces will be allocated on a first-come, first-served basis.
CHECK-IN (BOOKED CLASSES)
Ask attendees to show their booking in My Schedule within the app.
If their phone has died, they should wait until the end of check-in and can take a place only if one is available.
No scanning is required. You will have a paper register showing the maximum capacity for each class. Count attendees and allocate any remaining spaces to those waiting on a first-come, first-served basis.
Log the number of attendees on the paper register.
arrival info
One Giant Leap, Tan Y Graig, Llangollen, LL20 8AR. Please follow directional signage and ignore your Sat Nav as you approach, as we have a road closure and one-way system in place.
You won’t be sent your crew event ticket or car/camper/moto parking pass in advance. These will be issued to you when you arrive on site. Please park up in the car park or camper field and head to the Main Reception to check in. Motos will park up in the camping field. Everything will be clearly sign-posted.
Zone Leaders must be on-site by 1 pm on Thur 23 July.
All crew must be on site and fully set up by 3 pm on Thur 23 July.
Vehicles may only enter the main event site if essential for set-up and must be returned to the car park by 3 pm on Thur 23 July.
Everyone must attend the all-crew briefing at 5 pm Thur 23rd July.
KEY CONTACTS
Helen Trickey - Volunteer, Access & Welfare Lead - 07795963697- trickey@campvc.co.uk
Faye ‘Mouse’ Bell - Event Director - 07837168610 - fayemouse@campvc.co.uk
Gemma Harrison-Warman - Event Director - 07961249578- gemma@campvc.co.uk
emergencies
If it is safe to do so, you may be asked to assist with an emergency evacuation by calmly directing attendees from your zone to the nearest available exit and checking that all tents in your area have been cleared.
Follow the instructions given by Tier 1 Crew over radio, tannoy, megaphone or in person.
When you arrive on site, please familiarise yourself with the site layout, including the locations of fire extinguishers, emergency exits, and emergency assembly points.
In a medical emergency, dial 999 and alert the medics via radio or by heading to the medic tent at the Main Entrance.
You’ll be briefed in more detail ahead of the event.
BRING ON CAMP VC 2026! IT’S GONNA BE THE BEST ONE YET, AND WE COULDN’T DO IT WITHOUT YOU. THANK YOU!